Privacy Policy
AAS ‘AIM FOR THE AWARENESS OF SOCIETY’
AAS PRIVACY POLICY
Edition
I
Effective Date
April 1, 2024
Confidentiality
For Internal Use Only
We would like to align our policy guidelines with employee needs and those of the organization. Therefore, AAs may change these policies at any time. This manual is designed to allow updates (deletions and additions) as and when the management of AAs deems it necessary for the general benefit of the employees and the organization.
As we move ahead, there will be changes that may need to be reflected in this manual. When such revisions occur, the custodians will receive these updates and directions on whether to replace a page in a particular policy or simply replace the entire policy within a section.
AAS ‘AIM FOR THE AWARENESS OF SOCIETY’
1303, Hare Krishna Vihar Colony, Nipaniya
Indore-(MP) India
ABOUT AAS
'AAs' means hope, and it was established with a vision “to create a child-friendly world for every child”. A child-friendly world where children have access to each and every resource to ensure their survival, development, protection and participation.
Our mission is “to work in collaboration with community, government and private sector to create and demonstrate child friendly spaces”.
We believe that Child development and protection could not be achieved by only working with children but this should be a comprehensive approach to include each and every stakeholder to address different cross-cutting issues affecting child development. AAs has adopted its 5Ps model.
The 5Ps model of AAs contains, Protection of every child from any kind of abuse, Prevention by engaging all the direct and indirect stakeholders by sensitizing and capacity building programmes for creating child-friendly atmospheres, People’s Participation to ensure the participation of every stakeholder i.e., children, parents, child care institutions, Police and other line departments to ensure their participation for creating child-friendly spaces, Partnership in terms of knowledge and resource partner with the likeminded organization and Propagate the child rights issues at different forums to influence decision-makers to develop child-friendly policies and laws in the country.
AAs always explore partnerships and projects interventions in a way by which we can achieve all of our 5Ps for creating a child-friendly world. We have not limited ourselves only to financial partnerships with our supporters, but always open our doors for knowledge and resource partnerships.
Introduction
AAS takes your privacy seriously and treats all the information shared with the Organization as highly confidential. To protect the privacy of our donors and their special relationship with AAS, we have privacy policy which is as follows:
We may request the sharing of information online, such as name, address, phone number, email address, and credit card number ONLY for the purposes of accepting donations to AAS.
We will not release or use this information for any other purpose unless we have your consent.
We do not trade or sell your personal information with other organizations.
We offer donors the option to be recognized anonymously.
Donors may request, at any time, to not receive our solicitations.
Donors may request to not receive certain mailings, such as our newsletter.
We do not track, collect or distribute personal information entered by those who visit our website.
We do not store personal information in AAS database.
Our hosting data server provides data protection meeting PCI DSS (Payment Card Industry Data Security Standard), encrypted communication via SSL (Secure Sockets Layer) technology, intrusion detection for all devices and network nodes, state-of-the-art firewall infrastructure that detects malicious application attacks, virus protection, network load balancing devices via Citrix, and patch management, security and vulnerability monitoring and tracking, and SQL server attack protection via applications to detect SQL Injection and Cross Site Scripting Attacks.
To assure that philanthropy merits, respect and trust of the general public, and ensure that donors and prospective donors can have full confidence in the AAs, we have ensured following:
To be informed of AAS’s mission, of the way AAS intends to use donated resources, and of its capacity to use donations effectively for their intended purposes
To be informed of the identity of those serving on AAS’s governing board, and to expect the board to exercise prudent judgment in its responsibilities
To have access to AAS’s most recent financial statements
To receive appropriate acknowledgment and recognition
To be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law
To expect that all relationships with individuals representing AAS to the donor will be professional
To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors
To have the opportunity for their names to be deleted from mailing lists that AAS may intend to share
To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers
Access to Information
During the work, AAs has access to different type of information from different organization /individuals for e.g., Funding agencies, payment process and service providers, individual donors and others. AAs is collecting and using different information which is as follows:
3.1 What information we collect
We use personal information collected from donors for the purposes of processing payments and communicating with donors about AAS as well as conducting the fundraising and other operations of AAS. This information may include name, amount donated, address, telephone number, donor comments, e-mail address, and any other personal information provided to us (“Donor Data”). For donations by cheque, Donor Data also includes the data visible on the check.
Information from Payment Processors and Other Service Providers: The Payment processors allow donors to give electronically using a payment services account, a credit card, or other payment method. These processors collect certain information from donors, and the donors can refer to these third party about their privacy policies.
To provide donors the best possible experience, we work with service providers and may share Donor Data and other information with, or have it transmitted through, them. Such service providers include, for example, collocation facilities and bandwidth providers as well as organizations that help non-profit organizations with fundraising.
3.2 How we use that information
Donor Data may be used for following purposes:
Distributing receipts and thanking donors for donations
Informing donors about upcoming fundraising and other activities of AAS
Internal analysis, such as research and analytics
Record keeping
Reporting to applicable Government agencies as required by law
Surveys, metrics, and other analytical purposes
Other purposes related to the fundraising operations
Anonymous donor information may be used for promotional and fundraising activities. Comments that are provided by donors may be publicly published and may be used in promotional materials. We may use available information to supplement the Donor Data to improve the information we use to drive our fundraising efforts. We may allow donors the option to have their name publicly associated with their donation unless otherwise requested as part of the online donation process.
We use data gathered for payment processors and other service providers only for the purposes described in this policy.
3.3 Contact us
If you have questions about this Privacy Policy or requests about the status and correctness of your donor data, please contact us at info@aasindore.org
4. Security
We are committed to protecting donor personal information from unauthorized access, alteration, disclosure, or destruction. Among other things, we undertake a range of security practices, including measures to help secure web access to sensitive data and undertake efforts to address security vulnerabilities for various tools and databases.
5. Other Disclosures
We may disclose information when required by law; when needed to protect our rights, privacy, safety, property, donors, or users; and when necessary to enforce our terms of service.
6. Updates
We may change the Donor Privacy Policy from time to time Any and all changes that is being made will be reflected on the web page. Substantive changes may also be announced through the standard mechanisms by which we communicate with our users and community. You should periodically check this page for any changes to the current policy.
7. Data Retention
We seek to retain donor-related information only as needed to fulfill the purposes described in this policy unless a longer retention period is required by law or regulations. For example, tax laws in the India may require us to keep contact information and contribution level of donors on file.
8. Rights
You have certain rights with respect to the information we collect about you. Upon request, we will tell you what information we hold about you and correct any incorrect information. We will also make reasonable efforts to delete your information if you ask us to do so, unless we are otherwise required to keep it.